Purchase Returns by Division, Invoice, and Product
Product detail of every purchase-return note, with the original purchase invoice, supplier, and buyer. For tracing one return or matching a supplier's credit note.
Questions It Answers
- Which purchase-return notes were made on a given date?
- What is on return X, from which purchase invoice, and what is it worth?
- What is the total purchase return per division this month?
Filters
| Filter | What it does |
|---|---|
| Transaction Date | Date range of the return notes. Empty means the whole history - slow on years of data, so always fill it. |
| Division | Pre-filled from the user role's default division. A role locked to one division cannot change it. |
| Department | Limits to one department (warehouse/outlet) inside the division; pre-filled from the role default when set. |
| Supplier | One supplier only; pre-filled from the role's default when set. |
| Buyer | The employee recorded as buyer on the invoice header; pre-filled from the role's default employee when set. |
| Product Code | One product only - handy for tracing the history of a single item. |
| Serial Number | Match a serial number exactly (=) or partially (like). Only meaningful when the company uses serial numbers. |
How To Read It
Nested result: Division > Return note (original purchase invoice, supplier, buyer, date, total) > product rows.
| Column | Meaning |
|---|---|
| Quantity, Unit | Quantity sent back to the supplier, in the unit written on the return note. |
| Gross | Purchase price x quantity before line discount. |
| Discount | Supplier's discount per product line. Invoice-level discount (at the foot of the invoice) is not here. |
| Net | Gross - Discount. |
| Tax, Extra Tax | Line input VAT, and any extra tax computed per product. |
| Subtotal | Net + Tax + Extra Tax. |
| Serial Number, Expiration Date | Shown only when the company uses product serial numbers/expiry; otherwise the columns are absent. |
Source: approved Purchase Return notes (when the approval workflow is on). Figures are positive; subtract them from the purchase reports yourself for net purchases.
Why The Numbers May Differ
- The number in the header is the original purchase invoice; the return note number itself is in the Purchase Return form list.
- Documents still waiting for approval are not counted. If the approval workflow is on and the figures look low, check the Approval Queue.
- Quantities are not converted between units: a product bought in boxes and in pieces shows as separate rows with their own quantities.
Menu Location
- Procurement / Purchase Reports / Purchase Returns by Division, Invoice, and Product
/report/purchasereturndivtransprod