Vehicle Maintenance Category - Documentation Acosys

Used By

fleet admins, operations, or the maintenance department

Data Type

master

Search Keys

Code, Name

When to Use This Form

When the company prepares service types such as oil, tires, routine, or special repairs.
When service schedules need monitoring based on day or mileage intervals.
When vehicle service costs need to go to a consistent account.

Before You Start

Make sure the vehicle service expense account is available and still active.
Prepare the service interval if this category will be used for maintenance reminders.

Workflow

Open Fleet / Fleet Masters / Vehicle Maintenance Category.
Enter the category code and name according to the type of service work.
Complete the day interval, distance interval, and service expense account if used.
Make sure the category does not overlap with an existing category.
Click Save so the category can be selected when recording vehicle servicing.

Key Fields

Field	Explanation for Users	Status
Code `id`	Service category code. Use a code that the fleet team can easily recognize.	Required
Name `name`	Service category name shown in vehicle transactions and reports.	Required
Vehicle Service Expense Account `expenseacc`	Expense account used to record service expenditure in this category.	Required
Active `isactive`	Active determines whether the data can still be selected in transactions.	Optional

Details and Relations

This form has no detail table. The data is saved directly from the main fields.

What Happens After Saving

Active categories can be selected when recording vehicle servicing or maintenance.
Changing the interval and expense account affects service reminders and subsequent cost records.
If the required expense account is empty, the application rejects the save.

Common Problems

Category cannot be saved: check the service expense account and other required fields.
Service reminder is wrong: check the day interval or distance interval.
Category is hard to pick: use service names commonly understood by the operations team.

Available Fields

The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.

Field	Explanation for Users	Status
Code `id`	Service category code. Use a code that the fleet team can easily recognize.	Required
Name `name`	Service category name shown in vehicle transactions and reports.	Required
Day Interval `intervaldays`	Number of days between services if maintenance is scheduled by time.	Optional
Distance Interval `intervaldistance`	Distance between services if maintenance is scheduled by kilometers.	Optional
Vehicle Service Expense Account `expenseacc`	Expense account used to record service expenditure in this category.	Required
Note `notes`	Note is used for additional remarks so the reason for the entry or data change is easy to understand.	Optional
Active `isactive`	Active determines whether the data can still be selected in transactions.	Optional
Created By `usercreate`	Created By is audit information filled in automatically by the application.	Optional
Modified By `useredit`	Modified By is audit information filled in automatically by the application.	Optional

User Checklist

Service category code and name are clear. The service expense account is correct. The day or distance interval follows the service policy. The category is ready for recording vehicle servicing.

Menu Location

Fleet / Fleet Masters / Vehicle Maintenance Category
/form/vehiclemaintenancecategory