Vehicle Fuel Type - Documentation Acosys

Used By

fleet admins, operations, or the maintenance department

Data Type

master

Search Keys

Code, Name, Product

When to Use This Form

When the company adds a fuel type for operational vehicles.
When fuel costs need to be recorded to the right product or expense account.
When fuel usage reports need to be grouped by fuel type.

Before You Start

Make sure the fuel product has been created if fuel usage will be linked to inventory or purchasing.
Prepare the fuel expense account to be used for recording vehicle costs.

Workflow

Open Fleet / Fleet Masters / Vehicle Fuel Type.
Enter a fuel code and name that users can easily recognize.
Select the fuel product and expense account if cost records will be created automatically.
Make sure the fuel type does not duplicate another existing name.
Click Save so the fuel type is available in vehicle model data or vehicle transactions.

Key Fields

Field	Explanation for Users	Status
Code `id`	Fuel type code. Use a short code so it is easy to find in vehicle data.	Required
Name `name`	Fuel name shown in vehicle selections and reports.	Required
Product `productid`	Product that represents this fuel if linked to purchasing or inventory.	Optional
Active `isactive`	Active determines whether the data can still be selected in transactions.	Optional

Details and Relations

This form has no detail table. The data is saved directly from the main fields.

What Happens After Saving

Active fuel types can be selected on vehicle models or vehicle transactions.
Changing the product or expense account can affect subsequent fuel cost records.
If a required field is not correct, the application rejects the save.

Common Problems

Fuel type does not appear: check the active status and search keyword.
Cost goes to the wrong account: check the fuel expense account in this master data.
Duplicate fuel type: tidy up the names before creating new data.

Available Fields

The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.

Field	Explanation for Users	Status
Code `id`	Fuel type code. Use a short code so it is easy to find in vehicle data.	Required
Name `name`	Fuel name shown in vehicle selections and reports.	Required
Product `productid`	Product that represents this fuel if linked to purchasing or inventory.	Optional
Fuel Expense Account `expenseacc`	Expense account used to record vehicle fuel usage.	Optional
Note `notes`	Note is used for additional remarks so the reason for the entry or data change is easy to understand.	Optional
Active `isactive`	Active determines whether the data can still be selected in transactions.	Optional
Created By `usercreate`	Created By is audit information filled in automatically by the application.	Optional
Modified By `useredit`	Modified By is audit information filled in automatically by the application.	Optional

User Checklist

Fuel type code and name are clear. The fuel product has been selected if it is actually used in transactions. The fuel expense account matches accounting needs. The fuel type is ready for vehicle data and reports.

Menu Location

Fleet / Fleet Masters / Vehicle Fuel Type
/form/vehiclefueltype

Quick Add from the Search Field

If the icon + appears next to a search field, you can set up the vehicle fuel account directly from this form without interrupting the fuel type setup.

Account

Available on the fuel expense account field. If the vehicle fuel expense account does not exist in the COA yet, click + to create it, then continue the same fuel type setup.