Vehicle - Acosys Documentation

Used By

Administrator or module owner

Data Type

master data

Search Keys

Code, Plate Number

When to Use This Form

When users need to create, review, or update Vehicle.
When this data needs to be available as a choice in transactions, reports, filters, or settings.
When existing data needs correction because policies, accounts, prices, contacts, or operating rules have changed.

Before You Start

Make sure the user has access to this menu and the related reference data has already been prepared.
Check required fields first, especially codes, names, dates, accounts, customers, suppliers, products, divisions, or departments.
If the form uses active status, confirm the status before saving so the data appears in the correct selections.

Workflow

Open Form Vehicle / Vehicle.
Create a new record, or select an existing record when the data needs to be corrected.
Fill in the required fields and complete supporting information that helps search, reporting, or transaction processing.
Review the code, name, status, accounts, grouping, and other references before saving.
Click Save. If the application shows a validation message, follow the message until the data is saved successfully.

Key Fields

Field	User Explanation	Status
Code `id`	Unique code used to identify Vehicle. Use a consistent pattern so users can search and sort the data easily.	Required
Plate Number `platenumber`	Plate Number stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Vehicle Model `modelid`	Vehicle Model stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Fuel Type `fueltypeid`	Fuel Type stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Ownership Type `ownershiptype`	Ownership Type stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Vehicle Status `vehiclestatus`	Status that controls whether the data can be used in new transactions or selections.	Required

Details and Relationships

Most master-data forms are used as references by other forms. Changes may affect future transactions and reports.
Audit fields are filled in automatically by the application and help support teams trace changes.

After Saving

Active data can appear as a choice in transactions, reports, filters, or settings that use this reference.
Changes are normally used for new activity. Historical documents remain available for review.
If required data is incomplete or inconsistent, the application rejects the save and shows a validation message.

Common Issues

Data cannot be saved: complete required fields and read the validation message shown by the application.
Data does not appear in selection or search: check active status, access rights, filters, and the search keyword.
Duplicate code or name: use the existing record when it should be corrected, or use a different code for a new record.
Report values do not match: recheck reference data, accounts, dates, transaction status, and related filters.

Available Fields

The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.

Field	User Explanation	Status
Code `id`	Unique code used to identify Vehicle. Use a consistent pattern so users can search and sort the data easily.	Required
Plate Number `platenumber`	Plate Number stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Vehicle Model `modelid`	Vehicle Model stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Fuel Type `fueltypeid`	Fuel Type stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Ownership Type `ownershiptype`	Ownership Type stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Vehicle Status `vehiclestatus`	Status that controls whether the data can be used in new transactions or selections.	Required
Division `division`	Business unit or branch related to this record. Choose the correct division before saving.	Optional
Department `department`	Department, warehouse, work location, or cost center related to this record.	Optional
Odometer Unit `odometerunit`	Odometer Unit stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Transmission Type `transmissiontype`	Transmission Type stores information needed by Vehicle. Fill it in according to the company data standard.	Required
Purchase Date `acquisitiondate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
Disposal Date `disposaldate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
Insurance Expiry Date `insuranceexpirydate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
Registration Expiry Date `registrationexpirydate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
Inspection Expiry Date `inspectionexpirydate`	Date used for recording, filtering, or reporting this data. Check the period before saving.	Optional
Name `name`	Name shown in selections, transactions, and reports. Use wording that is clear for daily users.	Optional
Default Driver `defaultdriverid`	Default Driver stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Current Odometer `currentodometer`	Current Odometer stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Total Hours Used `hourused`	Amount used in calculation and reporting. Review the value before saving.	Optional
Manufacture Year `yearmanufacture`	Manufacture Year stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Model Year `yearmodel`	Model Year stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
VIN `vin`	VIN stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Chassis Number `chassisnumber`	Chassis Number stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Engine Number `enginenumber`	Engine Number stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
License Number `licensenumber`	License Number stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Color `color`	Color stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Purchase Value `purchasevalue`	Purchase Value stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Insurance Number `insurancenumber`	Insurance Number stores information needed by Vehicle. Fill it in according to the company data standard.	Optional
Notes `notes`	Additional explanation for users who need context when reviewing this record.	Optional
Created By `usercreate`	Audit information filled in automatically when the record is created.	Optional
Updated By `useredit`	Audit information filled in automatically when the record is updated.	Optional

Menu Location

Form Vehicle / Vehicle
/form/vehicle