Teacher
Teacher stores the profile of teaching staff, contact details, active period, the linked user account, and the list of subjects taught.
Used By
school admins, administrative staff, or the school finance office
Data Type
master
Search Keys
Code, Name
When to Use This Form
- When the school adds a new teacher or updates an existing teacher's profile.
- When the subjects taught by a teacher need arranging to match timetables and score entry.
- When a teacher's access needs linking to an application user account.
Before You Start
- Make sure the country, religion, gender, and linked user are available if they will be used.
- Prepare the contact details, active start date, photo, signature, and subjects taught.
Workflow
- Open Academics / Academic Masters / Teacher.
- Enter the code, name, address, contact details, and required personal data.
- Add the subjects taught so timetables and assessments can use this teacher's data.
- Link to an application user if the teacher needs login access.
- Click Save once the active status and validity period of the data are correct.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Teacher code. Use a code that administrative staff and the academic office can easily recognize. | Required |
Name
name |
Teacher name shown in timetables, subjects, score entry, and reports. | Required |
Subjects Taught
schoollessonteacher |
List of subjects taught by this teacher, per sub-class. This list and Class Subjects on the Sub Class form record the same relationship from two directions; Score Data Entry reads both, so it is enough to fill in one of them. | Optional |
Country
country |
Country in the teacher's address. | Required |
Registration Date
registerdate |
Date the teacher was first registered at the school. | Optional |
Active Until
activeuntil |
End date of the teacher's active period if there is an employment or contract limit. | Optional |
Date of Birth
birthdate |
Teacher's date of birth for administrative data. | Optional |
Active
isactive |
Determines whether the teacher can still be selected in academic processes. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- Subjects Taught contains the list of subjects the teacher is responsible for.
What Happens After Saving
- The teacher can be used in timetables, subjects, score entry, and academic reports.
- Changing the subjects taught can affect timetables and report grouping.
- If required data is incomplete, the application rejects the save.
Common Problems
- Teacher cannot be saved: check the code, name, country, and other required fields.
- Teacher does not appear when selected: check the active status and the active-until date.
- Subjects are wrong: re-check the list of subjects taught.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Teacher code. Use a code that administrative staff and the academic office can easily recognize. | Required |
Name
name |
Teacher name shown in timetables, subjects, score entry, and reports. | Required |
Subjects Taught
schoollessonteacher |
List of subjects taught by this teacher, per sub-class. This list and Class Subjects on the Sub Class form record the same relationship from two directions; Score Data Entry reads both, so it is enough to fill in one of them. | Optional |
Country
country |
Country in the teacher's address. | Required |
Province
provincename |
Province name in the teacher's address. | Optional |
City
cityname |
City or regency name in the teacher's address. | Optional |
Postal code
postcode |
Postal code of the teacher's address. | Optional |
District
subdistrictname |
District name in the teacher's address. | Optional |
Address
address |
Full address of the teacher for school administration. | Optional |
Phone
telephone |
Phone is used as contact information. | Optional |
Email
email |
Email is used as contact information. | Optional |
Website
website |
Website is used as contact information. | Optional |
Motto
motto |
Motto or short note of the teacher if the school uses it on profiles. | Optional |
Registration Date
registerdate |
Date the teacher was first registered at the school. | Optional |
Active Until
activeuntil |
End date of the teacher's active period if there is an employment or contract limit. | Optional |
Religion
religion |
Teacher's religion for administrative data. | Optional |
Gender
sex |
Teacher's gender for administrative data. | Optional |
Date of Birth
birthdate |
Teacher's date of birth for administrative data. | Optional |
Photo
photo |
Teacher's photo for profile identity. | Optional |
Signature
signature |
Image of the teacher's signature if needed on school documents. | Optional |
Linked User
userid |
Application user account linked to this teacher. | Optional |
Active
isactive |
Determines whether the teacher can still be selected in academic processes. | Optional |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Academics / Academic Masters / Teacher
/form/schoolteacher