Student Dormitory
Student Dormitory stores the list of dormitories or student residences along with the supervisor responsible for them.
Used By
school admins, administrative staff, or the school finance office
Data Type
master
Search Keys
Code, Name
When to Use This Form
- When the school adds a dormitory or student residence group.
- When the dormitory supervisor changes and needs updating in student data.
- When student reports need to be grouped by dormitory.
Before You Start
- Make sure the dormitory supervisor is registered and still active.
- Prepare the dormitory name according to the terms the school uses.
Workflow
- Open Academics / Academic Masters / Student Dormitory.
- Enter a dormitory code and name that is easy to recognize.
- Select the responsible dormitory supervisor.
- Make sure no dormitory name is recorded twice.
- Click Save so the dormitory can be selected in the student master data and reports.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Dormitory code. Use a code that administrative staff and supervisors can easily recognize. | Required |
Name
name |
Dormitory name shown in student data and reports. | Required |
Dormitory Supervisor
dormheadmaster |
Teacher or staff member responsible for supervising this dormitory. | Required |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- This form has no detail table. The data is saved directly from the main fields.
What Happens After Saving
- The dormitory can be selected in the student master data and used as a report filter.
- Changing the dormitory supervisor affects the person-in-charge information in student data.
- If the code, name, or supervisor is incomplete, the application rejects the save.
Common Problems
- Dormitory cannot be saved: check the code, name, and dormitory supervisor.
- Dormitory does not appear when selected: check the search keyword and menu access rights.
- Duplicate dormitory: search for the dormitory code or name before creating new data.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Dormitory code. Use a code that administrative staff and supervisors can easily recognize. | Required |
Name
name |
Dormitory name shown in student data and reports. | Required |
Dormitory Supervisor
dormheadmaster |
Teacher or staff member responsible for supervising this dormitory. | Required |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Academics / Academic Masters / Student Dormitory
/form/schoolstudentdorm