Student
Student is used to maintain master data that becomes a reference for transactions, reports, filters, or other settings.
Used By
Administrator or module owner
Data Type
master data
Search Keys
Code, Name, NISN, NIS, Parent Name, Parent Phone
When to Use This Form
- When users need to create, review, or update Student.
- When this data needs to be available as a choice in transactions, reports, filters, or settings.
- When existing data needs correction because policies, accounts, prices, contacts, or operating rules have changed.
Before You Start
- Make sure the user has access to this menu and the related reference data has already been prepared.
- Check required fields first, especially codes, names, dates, accounts, customers, suppliers, products, divisions, or departments.
- If the form uses active status, confirm the status before saving so the data appears in the correct selections.
Workflow
- Open Academics / Academic Masters / Student.
- Create a new record, or select an existing record when the data needs to be corrected.
- Fill in the required fields and complete supporting information that helps search, reporting, or transaction processing.
- Review the code, name, status, accounts, grouping, and other references before saving.
- Click Save. If the application shows a validation message, follow the message until the data is saved successfully.
Key Fields
| Field | User Explanation | Status |
|---|---|---|
Code
id |
Unique code used to identify Student. Use a consistent pattern so users can search and sort the data easily. | Required |
Name
name |
Name shown in selections, transactions, and reports. Use wording that is clear for daily users. | Required |
NISN
nisn |
National student number. Searchable; optional because new students often do not have one yet. | Optional |
Student Number
nis |
The school's own student number. Searchable. | Optional |
Parent Phone
parentphone |
The number the administration or finance office calls, including for billing. | Optional |
Class
schoolclass |
Class stores information needed by Student. Fill it in according to the company data standard. | Required |
Subclass
schoolsubclass |
Subclass stores information needed by Student. Fill it in according to the company data standard. | Required |
Country
country |
Country stores information needed by Student. Fill it in according to the company data standard. | Required |
Student Status
status |
Status that controls whether the data can be used in new transactions or selections. | Required |
Details and Relationships
- Most master-data forms are used as references by other forms. Changes may affect future transactions and reports.
- Audit fields are filled in automatically by the application and help support teams trace changes.
After Saving
- Active data can appear as a choice in transactions, reports, filters, or settings that use this reference.
- Changes are normally used for new activity. Historical documents remain available for review.
- If required data is incomplete or inconsistent, the application rejects the save and shows a validation message.
Common Issues
- Data cannot be saved: complete required fields and read the validation message shown by the application.
- Data does not appear in selection or search: check active status, access rights, filters, and the search keyword.
- Duplicate code or name: use the existing record when it should be corrected, or use a different code for a new record.
- Report values do not match: recheck reference data, accounts, dates, transaction status, and related filters.
Available Fields
The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.
| Field | User Explanation | Status |
|---|---|---|
Code
id |
Unique code used to identify Student. Use a consistent pattern so users can search and sort the data easily. | Required |
Name
name |
Name shown in selections, transactions, and reports. Use wording that is clear for daily users. | Required |
Class
schoolclass |
Class stores information needed by Student. Fill it in according to the company data standard. | Required |
Subclass
schoolsubclass |
Subclass stores information needed by Student. Fill it in according to the company data standard. | Required |
Country
country |
Country stores information needed by Student. Fill it in according to the company data standard. | Required |
Student Status
status |
Status that controls whether the data can be used in new transactions or selections. | Required |
Registration Date
registerdate |
Date used for recording, filtering, or reporting this data. Check the period before saving. | Optional |
Active Until
activeuntil |
Status that controls whether the data can be used in new transactions or selections. | Optional |
Date of Birth
birthdate |
Date used for recording, filtering, or reporting this data. Check the period before saving. | Optional |
Student Dormitory
dorm |
Dormitory of the student. Only filled in when the school runs dormitories; may be left empty. | Optional |
Last Updated
updatetimestamp |
Audit timestamp filled in automatically by the application. | Optional |
Province Name
provincename |
Name shown in selections, transactions, and reports. Use wording that is clear for daily users. | Optional |
City Name
cityname |
Name shown in selections, transactions, and reports. Use wording that is clear for daily users. | Optional |
Postal Code
postcode |
Unique code used to identify Student. Use a consistent pattern so users can search and sort the data easily. | Optional |
District Name
subdistrictname |
Name shown in selections, transactions, and reports. Use wording that is clear for daily users. | Optional |
Address
address |
Address stores information needed by Student. Fill it in according to the company data standard. | Optional |
Phone
telephone |
Phone stores information needed by Student. Fill it in according to the company data standard. | Optional |
Email
email |
Email stores information needed by Student. Fill it in according to the company data standard. | Optional |
Place of Birth
birthplace |
Place of birth of the student. | Optional |
Father's Name
fathername |
Name of the student's father. | Optional |
Mother's Name
mothername |
Name of the student's mother. | Optional |
Guardian's Name
guardianname |
Name of the student's guardian when the caretaker is not a parent. | Optional |
Parent Phone
parentphone |
The number the administration or finance office calls, including for billing. | Optional |
Entry Year
entryperiod |
The study period in which the student enrolled; marks the cohort. | Optional |
Religion
religion |
Religion stores information needed by Student. Fill it in according to the company data standard. | Optional |
Gender
sex |
Gender stores information needed by Student. Fill it in according to the company data standard. | Optional |
Photo
photo |
Photo stores information needed by Student. Fill it in according to the company data standard. | Optional |
Created By
usercreate |
Audit information filled in automatically when the record is created. | Optional |
Updated By
useredit |
Audit information filled in automatically when the record is updated. | Optional |
Menu Location
- Academics / Academic Masters / Student
/form/schoolstudent