Learning Period
Learning Period stores the school year or semester ranges used to group academic activities, payments, and school reports.
Used By
school admins, administrative staff, or the school finance office
Data Type
master
Search Keys
Code, Name
When to Use This Form
- When the school opens a new school year, semester, or learning period.
- When timetables, students, scores, or payments need to be grouped by period.
- When the period's start or end date changes according to the academic calendar.
Before You Start
- Prepare the period name, start date, and end date according to the academic calendar.
- Make sure the new period does not clash with a period already running.
Workflow
- Open Academics / Academic Masters / Learning Period.
- Enter a period code and name that users can easily recognize.
- Enter the period's start and end dates.
- Re-check that the date range is not in the wrong year or overlapping.
- Click Save so the period can be used in academic and school finance data.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Learning period code. Use a code that is easy to associate with the school year or semester. | Required |
Name
name |
Period name shown in selections and school reports. | Required |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- This form has no detail table. The data is saved directly from the main fields.
What Happens After Saving
- The period can be used as a filter and grouping for academic and school payment data.
- Changing the period dates can affect how reports read data in that time range.
- If the code, name, or dates are incomplete, the application rejects the save.
Common Problems
- Period cannot be saved: check the code, name, start date, and end date.
- Report goes into the wrong period: check the period's date range.
- Duplicate period: search for the period code or name before creating new data.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Learning period code. Use a code that is easy to associate with the school year or semester. | Required |
Name
name |
Period name shown in selections and school reports. | Required |
Period Start
periodbegin |
Start date of the learning period. | Optional |
Period End
periodend |
End date of the learning period. | Optional |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Academics / Academic Masters / Learning Period
/form/schoolperiod