Student Payment Group
Student Payment Group groups school payment items so bills, payment packages, and student finance reports are easier to read.
Used By
school admins, administrative staff, or the school finance office
Data Type
master
Search Keys
Code, Name
When to Use This Form
- When the school wants to group payment items such as tuition, building fees, uniforms, or activities.
- When payment reports need to be arranged by fee group.
- When student payment packages need a tidy list of items.
Before You Start
- Prepare the list of payment items that will go into this group.
- Make sure the group naming follows the terms used by the school finance office.
Workflow
- Open Student Billing / Billing Setup / Student Payment Group.
- Enter the payment group code and name.
- Add the student payment items that belong to the group.
- Check that no payment item ends up in the wrong group.
- Click Save so the group is available in payment packages and reports.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Payment group code. Use a code that the school finance office can easily recognize. | Required |
Name
name |
Payment group name shown in payment packages and reports. | Required |
Student Payment Items
schoolpayment |
List of student payment items included in this group. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- Student Payment Items contains the list of fees that are members of this group.
What Happens After Saving
- The group can be used when building student payment packages and reading school fee reports.
- Changing the item list can affect bill grouping and payment reports.
- If the code or name is incomplete, the application rejects the save.
Common Problems
- Group cannot be saved: check the group code and name.
- Payment item does not appear: check the selected item list.
- Fee report is in the wrong group: re-check the link between the payment item and its group.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Payment group code. Use a code that the school finance office can easily recognize. | Required |
Name
name |
Payment group name shown in payment packages and reports. | Required |
Student Payment Items
schoolpayment |
List of student payment items included in this group. | Optional |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Student Billing / Billing Setup / Student Payment Group
/form/schoolpaymentgroup