School Level
School Level stores the identity of a school level or unit, including the address, contact details, logo, country, and the principal in charge.
Used By
school admins, administrative staff, or the school finance office
Data Type
master
Search Keys
Code, Name
When to Use This Form
- When the school sets up a new level or unit, for example elementary, junior high, senior high, or another unit.
- When the address, contact details, logo, or principal need updating.
- When classes, students, subjects, or school reports need to be grouped by level.
Before You Start
- Make sure the country and the principal's name to be used are correct.
- Prepare the address, contact details, website, and logo if they will appear on school documents.
Workflow
- Open Academics / Academic Masters / School Level.
- Enter the school level code and name according to the structure used.
- Complete the address, region, contact details, logo, country, and principal.
- Check the naming so no school level is recorded twice.
- Click Save so the school level can be used for classes, students, and reports.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
School level code. Use a short code that is easy to recognize in class and student data. | Required |
Name
name |
School level name shown in class, student, and report selections. | Required |
Country
country |
Country where this school level or unit is located. | Required |
Principal
headmaster |
Name of the principal in charge of this level or unit. | Required |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- This form has no detail table. The data is saved directly from the main fields.
What Happens After Saving
- The school level can be used in class, student, subject, payment, and school report data.
- Changing the address, principal, or logo can affect printed documents and reports.
- If required fields are incomplete, the application rejects the save.
Common Problems
- Level cannot be saved: check the code, name, country, and principal.
- Address on documents is incomplete: check the city, province, postal code, and address.
- Level recorded twice: search for the level code or name before creating new data.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
School level code. Use a short code that is easy to recognize in class and student data. | Required |
Name
name |
School level name shown in class, student, and report selections. | Required |
Description
description |
Additional remarks about the school level, for example program, location, or internal notes. | Optional |
Logo
logo |
Logo is used as an image or logo that can appear on screen and in printed documents. | Optional |
Country
country |
Country where this school level or unit is located. | Required |
Province
provincename |
Province name for the school level's address. | Optional |
City
cityname |
City or regency name for the school level's address. | Optional |
Postal code
postcode |
Postal code of the school level's address. | Optional |
District
subdistrictname |
District name to complete the school address. | Optional |
Address
address |
Full address of the school level or unit for documents and administrative needs. | Optional |
Phone
telephone |
Phone is used as contact information. | Optional |
Email
email |
Email is used as contact information. | Optional |
Website
website |
Website is used as contact information. | Optional |
Principal
headmaster |
Name of the principal in charge of this level or unit. | Required |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Academics / Academic Masters / School Level
/form/schoollevel