Subject
Subject stores the list of school subjects, subject groups, and the assessment type used for exams or score entry.
Used By
school admins, administrative staff, or the school finance office
Data Type
master
Search Keys
Code, Name
When to Use This Form
- When the school adds or updates the list of subjects.
- When subjects need to be grouped for timetables, exams, or score reports.
- When the exam assessment type for the subject changes.
Before You Start
- Make sure the subject group and exam assessment type have been created.
- Prepare subject codes and names according to the curriculum the school uses.
Workflow
- Open Academics / Academic Masters / Subject.
- Enter the subject code and name according to the curriculum naming.
- Select the subject group and exam assessment type.
- Add a description if needed to tell similar subjects apart.
- Click Save so the subject can be used in timetables, exams, and score entry.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Subject code. Use a code that teachers and administrative staff can easily recognize. | Required |
Name
name |
Subject name shown in timetables, exams, score entry, and reports. | Required |
Subject Group
lessongroup |
Group for grouping subjects in reports or the curriculum. | Required |
Exam Assessment Type
scoringtype |
Assessment type that determines how exam scores for this subject are recorded. | Required |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- This form has no detail table. The data is saved directly from the main fields.
What Happens After Saving
- The subject can be used in timetables, exams, score entry, and academic reports.
- Changing the group or assessment type can affect score grouping and reports.
- If a required reference has not been selected, the application rejects the save.
Common Problems
- Subject cannot be saved: check the code, name, group, and assessment type.
- Subject is hard to find: use codes and names consistent with the curriculum.
- Scores go into the wrong group: check the subject group and assessment type.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Subject code. Use a code that teachers and administrative staff can easily recognize. | Required |
Name
name |
Subject name shown in timetables, exams, score entry, and reports. | Required |
Subject Group
lessongroup |
Group for grouping subjects in reports or the curriculum. | Required |
Exam Assessment Type
scoringtype |
Assessment type that determines how exam scores for this subject are recorded. | Required |
Description
description |
Additional remarks for the subject. | Optional |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Academics / Academic Masters / Subject
/form/schoollesson