Subject Exam
Subject Exam stores the main exam or assessment types used for subjects, such as midterm, final, daily, or practical exams.
Used By
school admins, administrative staff, or the school finance office
Data Type
master
Search Keys
Code, Name
When to Use This Form
- When the school prepares the list of exam types for subjects.
- When exam names or abbreviations need to be standardized in score entry and reports.
- When the assessment structure changes in a new school year.
Before You Start
- Prepare the exam names and short names that teachers will use when entering scores.
- Make sure the exam terms follow the school's academic policy.
Workflow
- Open Academics / Academic Masters / Subject Exam.
- Enter the code, exam name, and short name.
- Check that the abbreviation does not confuse teachers when entering scores.
- Make sure the exam type does not duplicate an existing exam.
- Click Save so the exam type is available in the assessment process.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Exam code. Use a short code that teachers and academic admins can easily recognize. | Required |
Name
name |
Exam name shown in score entry and academic reports. | Required |
Short Name
shortname |
Exam abbreviation shown when display space is limited. | Required |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- This form has no detail table. The data is saved directly from the main fields.
What Happens After Saving
- The exam type can be used in score entry and academic reports.
- Changing the exam name or abbreviation can affect how old score data appears in reports.
- If the code, name, or short name is incomplete, the application rejects the save.
Common Problems
- Exam cannot be saved: check the code, name, and short name.
- Teachers pick the wrong exam: use names and abbreviations that are easy to tell apart.
- Duplicate exam type: search for the code or name before creating new data.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Exam code. Use a short code that teachers and academic admins can easily recognize. | Required |
Name
name |
Exam name shown in score entry and academic reports. | Required |
Short Name
shortname |
Exam abbreviation shown when display space is limited. | Required |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Academics / Academic Masters / Subject Exam
/form/schoolexam