Class
Class stores the list of classes at each school level, including the sub-classes used to divide study groups.
Used By
school admins, administrative staff, or the school finance office
Data Type
master
Search Keys
Code, Name
When to Use This Form
- When the school adds a new class at a particular school level.
- When sub-classes or study groups need tidying.
- When student data, timetables, payments, or reports need to use the correct class list.
Before You Start
- Make sure the School Level has been created and is still active.
- Prepare the list of classes and sub-classes according to the school year structure.
Workflow
- Open Academics / Academic Masters / Class.
- Enter the code, class name, and school level.
- Add sub-classes if the class is divided into several study groups.
- Check that class and sub-class names are not duplicated.
- Click Save so the class can be used in student data, timetables, and reports.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Class code. Use a pattern that is easy to read together with its school level. | Required |
Name
name |
Class name shown in student data, timetables, and school reports. | Required |
School Level
schoollevel |
School level where this class belongs. | Required |
Sub Class
schoolsubclass |
List of sub-classes or study groups under this class. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- Sub Class contains the study groups or class divisions that need to be checked one by one.
What Happens After Saving
- The class can be used in student data, timetables, payments, and school reports.
- Sub-classes help separate study groups without creating a new school level.
- If the school level has not been selected, the application rejects the save.
Common Problems
- Class cannot be saved: check the code, name, and school level.
- Class is hard to find: use the same names as the school structure.
- Sub-classes are incomplete: re-check the list of study groups before saving.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Code
id |
Class code. Use a pattern that is easy to read together with its school level. | Required |
Name
name |
Class name shown in student data, timetables, and school reports. | Required |
School Level
schoollevel |
School level where this class belongs. | Required |
Description
description |
Additional remarks for the class. | Optional |
Logo
logo |
Logo is used as an image or logo that can appear on screen and in printed documents. | Optional |
Sub Class
schoolsubclass |
List of sub-classes or study groups under this class. | Optional |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Academics / Academic Masters / Class
/form/schoolclass