Salary Payment - Documentation Acosys

Used By

HR, payroll, or personnel admin

Data Type

transaction

Search Keys

Date

When to Use This Form

When the company pays salaries or particular salary components to employees.
When there is a manual salary payment outside the routine payroll process.
When payroll needs to record a transfer reference, cash, or another payment method.
When an employee's salary balance needs checking before or after payment.

Before You Start

Make sure the division, employee, salary component, and payment type are available and still active.
Check the salary balance or obligation to be paid so the payment amount is not wrong.
Prepare the proof of payment, transfer number, or cash note to be used as the reference.

Workflow

Open People & Payroll / Payroll Operations / Salary Payment.
Select the division, enter the transaction code, date, and time of payment.
Select the employee receiving the payment, then check the name, address, and salary balance.
Select the salary component being paid, enter the payment amount, payment type, and its reference.
Save once the amount and proof of payment match the payroll data.

Key Fields

Field	Explanation for Users	Status
Division `division`	Division indicates the branch or business unit paying the salary.	Required
Code `transid`	Code is the salary payment transaction number. Use a number that is easy to trace during a payroll audit.	Required
Date `transdate`	Date shows when the salary payment was recorded.	Required
Time `transtime`	Time helps distinguish payments made on the same day.	Required
Employee Code `employeeid`	Employee Code determines the recipient of the salary payment.	Required
Salary Component `salaryid`	Salary Component shows the part of the salary being paid, for example basic salary, allowances, or other components.	Required
Payment Amount `paymentvalue`	Payment Amount is the amount paid to the employee for the selected component.	Optional
Payment Type `paymenttype`	Payment Type shows the payment method, for example cash, transfer, or another method available in the application.	Required
Payment Ref. `refpayment`	Payment Ref. is filled in with the transfer number, cash number, or another proof of payment note.	Optional

Details and Relations

This form has no detail table. The data is saved directly from the main fields.

What Happens After Saving

The salary payment record is saved for payroll reports and cash or bank review.
The employee's salary balance can change according to the payment amount recorded.
If required data is incomplete or the payment amount is invalid, the application rejects the save and shows a validation message.
The payment reference helps finance trace the proof of payment during reconciliation.

Common Problems

Data cannot be saved: check the division, code, date, employee, salary component, and payment type.
Payment amount is wrong: compare it again with the salary balance and the proof of payment.
Payment is hard to trace: fill in the payment reference with the same number or note as the transfer or cash proof.

Available Fields

The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.

Field	Explanation for Users	Status
Division `division`	Division indicates the branch or business unit paying the salary.	Required
Code `transid`	Code is the salary payment transaction number.	Required
Date `transdate`	Date shows when the salary payment was recorded.	Required
Time `transtime`	Time helps distinguish payments made on the same day.	Required
Employee `hremployee`	Employee is the payment recipient selected from the employee master data.	Optional
Employee Code `employeeid`	Employee Code is used to make sure the payment goes to the right employee.	Required
Name `employeename`	Name helps the user double-check the payment recipient before the data is saved.	Optional
Address `employeeaddress`	Address follows the employee data and helps distinguish employees with similar names.	Optional
Salary Balance `salarybalance`	Salary Balance shows the remaining obligation or salary amount that still needs attention before payment.	Optional
Salary Component `salaryid`	Salary Component shows the part of the salary being paid.	Required
Payment Amount `paymentvalue`	Payment Amount is the amount paid to the employee.	Optional
Payment Type `paymenttype`	Payment Type shows the payment method used.	Required
Payment Ref. `refpayment`	Payment Ref. is filled in with the number or note of the proof of payment.	Optional
Created By `usercreate`	Created By is audit information filled in automatically by the application.	Optional
Modified By `useredit`	Modified By is audit information filled in automatically by the application.	Optional

User Checklist

Division, date, time, and payment number are correct. Employee and salary component match the payroll data. The payment amount matches the salary balance or the proof of payment. The payment type and reference are clear enough for finance to trace.

Menu Location

People & Payroll / Payroll Operations / Salary Payment
/form/salaryintake

Quick Add from the Search Field

If the icon + appears next to a search field, you can complete the payroll reference directly from this form without interrupting the salary payment process.

Employee

Available on the field Employee or Employee Code. If the salary recipient does not exist in the employee master data yet, click + to add the employee data, then continue the same salary payment entry.