Rental Product List - Acosys Documentation

Used By

Administrator or module owner

Data Type

master data

Search Keys

Code, Name

When to Use This Form

When users need to create, review, or update Rental Product List.
When this data needs to be available as a choice in transactions, reports, filters, or settings.
When existing data needs correction because policies, accounts, prices, contacts, or operating rules have changed.

Before You Start

Make sure the user has access to this menu and the related reference data has already been prepared.
Check required fields first, especially codes, names, dates, accounts, customers, suppliers, products, divisions, or departments.
If the form uses active status, confirm the status before saving so the data appears in the correct selections.

Workflow

Open Sales & POS / Point of Sale / Rental Product List.
Create a new record, or select an existing record when the data needs to be corrected.
Fill in the required fields and complete supporting information that helps search, reporting, or transaction processing.
Review the code, name, status, accounts, grouping, and other references before saving.
Click Save. If the application shows a validation message, follow the message until the data is saved successfully.

Key Fields

Field	User Explanation	Status
Code `id`	Unique code used to identify Rental Product List. Use a consistent pattern so users can search and sort the data easily.	Required
Name `name`	Name shown in selections, transactions, and reports. Use wording that is clear for daily users.	Required
Customer Code `customerid`	Unique code used to identify Rental Product List. Use a consistent pattern so users can search and sort the data easily.	Required
Table Group `tablegroup`	Table Group stores information needed by Rental Product List. Fill it in according to the company data standard.	Required
Active `isactive`	Status that controls whether the data can be used in new transactions or selections.	Optional
Product Code `productid`	Unique code used to identify Rental Product List. Use a consistent pattern so users can search and sort the data easily.	Optional

Details and Relationships

Most master-data forms are used as references by other forms. Changes may affect future transactions and reports.
Audit fields are filled in automatically by the application and help support teams trace changes.

After Saving

Active data can appear as a choice in transactions, reports, filters, or settings that use this reference.
Changes are normally used for new activity. Historical documents remain available for review.
If required data is incomplete or inconsistent, the application rejects the save and shows a validation message.

Used for Online Reservations

A table that is Leased and has a Product Code and a Time Unit (Minute, Hour, Day, Month, or Year) can be booked by customers through /booking, as long as its group is Open for Reservations. The unit decides how it is booked: Minute or Hour per slot, Day per night (check-in and check-out hours from the Start and Completion Deadline), Month, or Year, and every table in one group must use the same unit. The price of one slot, night, month, or year is calculated from the product sales price according to this Time Unit. A table currently running as a rental session at the cashier is not offered for the running hours, and conversely the cashier refuses to open a rental (or move a session) on a table that a customer has booked. See Setting Up Rental Products for Reservations.

Common Issues

Data cannot be saved: complete required fields and read the validation message shown by the application.
Data does not appear in selection or search: check active status, access rights, filters, and the search keyword.
Duplicate code or name: use the existing record when it should be corrected, or use a different code for a new record.
Report values do not match: recheck reference data, accounts, dates, transaction status, and related filters.

Available Fields

The list below summarizes the fields available in this form. Field labels follow the English UI language file used by the application.

Field	User Explanation	Status
Code `id`	Unique code used to identify Rental Product List. Use a consistent pattern so users can search and sort the data easily.	Required
Name `name`	Name shown in selections, transactions, and reports. Use wording that is clear for daily users.	Required
Customer Code `customerid`	Unique code used to identify Rental Product List. Use a consistent pattern so users can search and sort the data easily.	Required
Table Group `tablegroup`	Table Group stores information needed by Rental Product List. Fill it in according to the company data standard.	Required
Active `isactive`	Status that controls whether the data can be used in new transactions or selections.	Optional
Product Code `productid`	Unique code used to identify Rental Product List. Use a consistent pattern so users can search and sort the data easily.	Optional
Last Updated `updatetimestamp`	Audit timestamp filled in automatically by the application.	Optional
Number of Guests `guestcount`	Number of Guests stores information needed by Rental Product List. Fill it in according to the company data standard.	Optional
Visitor Name `visitorname`	Name shown in selections, transactions, and reports. Use wording that is clear for daily users.	Optional
Leased `isrent`	Leased stores information needed by Rental Product List. Fill it in according to the company data standard.	Optional
Time Unit `timeunit`	Time used to distinguish entries that happen on the same date.	Optional
Secondary Time Unit `secondtimeunit`	Time used to distinguish entries that happen on the same date.	Optional
The variable below is calculated using the secondary time unit `hrsecondunit`	Time used to distinguish entries that happen on the same date.	Optional
Rental Expiration Warning Time `notiftimebeforefinish`	Time used to distinguish entries that happen on the same date.	Optional
Start Deadline `limittimestart`	Time used to distinguish entries that happen on the same date.	Optional
Completion Deadline `limittimefinish`	Time used to distinguish entries that happen on the same date.	Optional
Minimum Rental Period `minrentperiod`	Minimum Rental Period stores information needed by Rental Product List. Fill it in according to the company data standard.	Optional
External Command `hrexternalcommand`	External Command stores information needed by Rental Product List. Fill it in according to the company data standard.	Optional
External Command on Start `commandstart`	External Command on Start stores information needed by Rental Product List. Fill it in according to the company data standard.	Optional
External Command on Near Finish Warning `commandwarning`	External Command on Near Finish Warning stores information needed by Rental Product List. Fill it in according to the company data standard.	Optional
External Command on Finish `commandfinish`	External Command on Finish stores information needed by Rental Product List. Fill it in according to the company data standard.	Optional
Sales Invoice `salesid`	Sales Invoice stores information needed by Rental Product List. Fill it in according to the company data standard.	Optional
Created By `usercreate`	Audit information filled in automatically when the record is created.	Optional
Updated By `useredit`	Audit information filled in automatically when the record is updated.	Optional

Menu Location

Sales & POS / Point of Sale / Rental Product List
/form/postable