Revenue Journal - Documentation Acosys

Used By

accounting or finance staff

Data Type

transaction

Search Keys

Division

When to Use This Form

When finance records revenue that does not come from the sales module or another automatic transaction.
When a revenue receipt needs to be linked to cash, bank, or a particular payment type.
When revenue needs a clear memo and account for reports.
When a revenue correction needs to be recorded as a separate journal.

Before You Start

Make sure the division and payment type used are available and still active.
Prepare the receipt, revenue memo, or internal document that is the basis of the journal.
Make sure the revenue account and counter account have been decided before entry.

Workflow

Open Finance / Journals & Period / Revenue Journal.
Fill in the division, invoice, date, time, payment type, and revenue note.
Add Journal Entry lines according to the revenue account and counter account used.
Check the journal amount and make sure the receipt matches the figures entered.
Save, then follow the validation message if an account or amount is not valid.

Key Fields

Field	Explanation for Users	Status
Division `division`	Division indicates the business unit that records the revenue.	Required
Invoice `jtid`	Invoice is the revenue journal number.	Required
Date `jtdate`	Date determines the period in which the revenue is recorded.	Required
Time `jttime`	Time helps distinguish revenue journals made on the same date.	Required
Payment Type `paymenttype`	Payment Type shows how the revenue was received, such as cash, bank, or another available method.	Required
Journal Entry `journalrevenuedetail`	Journal Entry contains the revenue account and counter account lines that go into the financial reports.	Required
Last Modified `updatetimestamp`	Last Modified is audit information filled in automatically by the application.	Optional

Details and Relations

Journal Entry needs to be checked line by line so the revenue account, receipt account, and journal amount are not wrong.

What Happens After Saving

The revenue journal is saved as the basis for revenue reports and receipt review.
The revenue account and receipt account affect the financial reports.
If a required field, account, or amount is not valid, the application rejects the save and shows a validation message.
The payment type helps finance trace the cash or bank that received the funds.

Common Problems

Revenue journal cannot be saved: check the division, invoice, date, payment type, and the Journal Entry lines.
Amount does not match the receipt: re-check the figures in the account details.
Revenue report is wrong: make sure the selected revenue account is correct.

Available Fields

The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.

Field	Explanation for Users	Status
Division `division`	Division indicates the business unit that records the revenue.	Required
Invoice `jtid`	Invoice is the revenue journal number.	Required
Date `jtdate`	Date determines the period in which the revenue is recorded.	Required
Time `jttime`	Time helps distinguish revenue journals made on the same date.	Required
Approved `approved`	Approved shows the review status of the journal if the approval flow is used.	Optional
Printed `printed`	Printed shows the print status of the document.	Optional
Payment Type `paymenttype`	Payment Type shows how the revenue was received.	Required
Note `memo`	Note is used for additional remarks so the reason for the entry or data change is easy to understand.	Optional
Change Note `memoedit`	Change Note is used for additional remarks so the reason for the entry or data change is easy to understand.	Optional
Journal Amount `journalvalue`	Journal Amount shows the total revenue amount being recorded.	Optional
Journal Entry `journalrevenuedetail`	Journal Entry contains the revenue account and counter account lines that make up the journal.	Required
Created By `usercreate`	Created By is audit information filled in automatically by the application.	Optional
Modified By `useredit`	Modified By is audit information filled in automatically by the application.	Optional
Last Modified `updatetimestamp`	Last Modified is audit information filled in automatically by the application.	Optional

User Checklist

Division, invoice, date, time, and payment type are correct. Revenue account, counter account, and journal amount have been checked. The memo and receipt are clear enough for audit. The effect of the revenue journal on the financial reports is understood.

Menu Location

Finance / Journals & Period / Revenue Journal
/form/journalrevenue

Quick Add from the Search Field

If the icon + appears next to a search field, you can complete the revenue journal accounts directly from this form without stopping the journal entry.

Account

Available on the account field in the revenue journal lines. If the revenue account or the journal counter account does not exist in the COA yet, click + to create it, then continue the same revenue journal entry.