Coop / House - Documentation Acosys

When This Form Is Used

When a new house is built or put into service.
When opening a new batch - batches are entered from inside this form, not from a menu of their own.
When changing the age-based feed schedule, harvest products, or posting accounts.

The division for this house exists, with an inventory transaction number format that is unique across divisions.
A department inside that division exists.
The animal type exists, with its track eggs, weight, or milk switches set correctly.
Feed products, egg or milk products, and the livestock product exist with the right base units.
The feed expense, harvest, and mortality expense accounts exist in the chart of accounts.

Fill in the house code and name, then pick the animal type.
Pick the division. A division may be held by only one house; if another house already uses it, saving is refused.
Pick the department. It must belong to the same division.
Fill in location, capacity, operator, and supervisor. All three become the defaults when a new batch is added.
Fill in the default feed product and the feed expense account.
For layer or dairy houses, fill in the egg or milk product, choose the egg posting unit, and fill in the harvest account.
If livestock will be carried as inventory, fill in the livestock product in head and the mortality expense account.
Fill in the Feed Schedule by Age at the bottom of the form: age ranges and their products.
Add a Batch at the bottom of the form for the cycle that is running or about to start.

Field	What to watch
Division	The house cost center. All of its stock, COGS, and journals land here. It cannot be shared with another house.
Department	A sub-location inside the house division, and the endpoint of inventory transfers.
Capacity	How many animals the house holds. Used as the default initial count when a new batch is added.
Feed Product	The fallback feed when the age schedule does not cover that day age. It also widens the feed choices allowed on daily records.
Feed Expense Account	The contra account when feed leaves stock. Required whenever feed usage is posted.
Egg / Milk Product	The finished goods received into stock on posting. Its base unit must match what is recorded daily.
Post Eggs As	Pieces or kilograms. Decides which daily figure the posting uses.
Harvest Account	The contra account when harvest enters stock. Required whenever harvest is posted.
Livestock Product (head)	Set it and dead animals are issued from inventory on posting. Leave it empty and deaths stay a population figure only.
Mortality Expense Account	The contra account when dead animals are issued from stock. Required once the livestock product is set.

Feed Schedule by Age - one row per phase: from age, to age, and the product. Enter 0 as the end age for the final phase that applies from then on. Ranges may not overlap within a house, because overlapping ranges make the suggested product depend on row order.
Batches - one row per production cycle: start date, initial count and weight, operator, supervisor, status, and close date. Operator, supervisor, and initial count are pre-filled from the house and remain editable.

Daily records of this house batches immediately follow the new settings.
The feed choices on daily detail rows follow the schedule and default feed you just saved.
The next posting uses the latest division, department, products, and accounts. Postings already created do not change.

"This division is already used by another coop": pick another division, or release it from the previous house.
"The department does not belong to this coop division": pick the department again after the division is right.
"The coop is still used by a batch": a house cannot be deleted while batches exist, because batches carry daily records and postings.
The house of a batch cannot be changed once that batch has postings. Delete the posting first.
Egg or milk fields missing: check the tracking switches on the animal type.

The house division is unique and has its own inventory number format.
The department belongs to the house division.
The feed expense account is filled in, and the harvest account too when the house produces eggs or milk.
The livestock product and mortality expense account are filled in if deaths should reduce inventory.
The age-based feed schedule covers the whole age range the animals will pass through.