Dividend Withdrawal
Dividend Withdrawal is used to record dividend payments to shareholders. This form links the distribution period, shareholder, dividend amount, payment type, and proof of payment reference.
Used By
operations admins according to menu access rights
Data Type
transaction
Search Keys
Date
When to Use This Form
- When calculated dividends are to be paid to shareholders.
- When finance needs to record the payment method and proof of payment reference.
- When the dividends payable balance needs to be reduced according to the amount paid.
- When dividend payments need to be traced per shareholder and distribution period.
Before You Start
- Make sure the division, currency, shareholder, and payment type are available.
- Make sure the dividend distribution calculation for that period has been saved.
- Prepare the transfer slip, cash receipt, or other payment reference.
Workflow
- Open Equity / Overview & Transactions / Dividend Withdrawal.
- Fill in the division, invoice, date, currency, and exchange rate if needed.
- Select the shareholder, then select the dividend distribution period to be paid.
- Use Calculate Dividend if available to retrieve the dividend amount that can still be withdrawn.
- Fill in the payment type, payment reference, and note. Save once the amount and proof of payment match.
Key Fields
| Field | Explanation for Users | Status |
|---|---|---|
Division
division |
Division indicates the business unit paying the dividend. | Required |
Invoice
transid |
Invoice is the dividend withdrawal transaction number. | Required |
Date
transdate |
Date shows when the dividend payment was recorded. | Required |
Currency
currtrans |
Currency determines the currency or exchange rate. This matters for multi-currency transactions. | Required |
Default Rate
ratedefault |
Default Rate determines the currency or exchange rate. This matters for multi-currency transactions. | Optional |
Rate Used
rateused |
Rate Used determines the currency or exchange rate. This matters for multi-currency transactions. | Optional |
Code
stockholderid |
Code indicates the shareholder receiving the dividend payment. | Required |
Dividend Distribution Period Start
dividendfrom |
Dividend Distribution Period Start shows the start of the distribution period being paid. | Required |
Dividend Distribution Period End
dividendto |
Dividend Distribution Period End shows the end of the distribution period being paid. | Required |
Total Dividend Distributed
dividendvalue |
Total Dividend Distributed is the dividend amount paid to the shareholder. | Required |
Payment Type
paymenttype |
Payment Type shows the dividend payment method, for example cash or bank transfer. | Required |
Payment Ref.
paymentref |
Payment Ref. contains the transfer number, cash receipt, or other payment reference. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
Details and Relations
- This form has no detail table. The data is saved directly from the main fields.
What Happens After Saving
- The dividend payment is saved as proof of withdrawal per shareholder.
- The dividends payable balance or the dividend amount still to be paid can change.
- The payment type and reference help finance trace the cash or bank used.
- If required data, the period, or the payment amount is not valid, the application rejects the save and shows a validation message.
Common Problems
- Withdrawal cannot be saved: check the division, invoice, date, shareholder, distribution period, dividend amount, and payment type.
- Dividend amount is wrong: re-check the dividend distribution calculation and the shareholder's balance.
- Payment is hard to trace: fill in the payment reference according to the transfer or cash proof.
- Exchange rate is wrong: check the default rate and the rate used before saving.
Available Fields
The following list summarizes the fields available on the form. Rarely used fields are still listed so they are easy to look up during training or support.
| Field | Explanation for Users | Status |
|---|---|---|
Division
division |
Division indicates the business unit paying the dividend. | Required |
Invoice
transid |
Invoice is the dividend withdrawal transaction number. | Required |
Date
transdate |
Date shows when the dividend payment was recorded. | Required |
Currency
currtrans |
Currency determines the currency or exchange rate. This matters for multi-currency transactions. | Required |
Default Rate
ratedefault |
Default Rate determines the currency or exchange rate. This matters for multi-currency transactions. | Optional |
Rate Used
rateused |
Rate Used determines the currency or exchange rate. This matters for multi-currency transactions. | Optional |
Shareholder
hrstockholder |
Shareholder is the recipient of the dividend payment. | Optional |
Code
stockholderid |
Code indicates the shareholder receiving the dividend payment. | Required |
Name
stockholdername |
Name helps make sure the dividend payment recipient is correct. | Optional |
Dividend Distribution
hrdevidend |
Dividend Distribution links the withdrawal to the dividend distribution data that has been calculated. | Optional |
Dividend Distribution Period Start
dividendfrom |
Dividend Distribution Period Start shows the start of the distribution period being paid. | Required |
Dividend Distribution Period End
dividendto |
Dividend Distribution Period End shows the end of the distribution period being paid. | Required |
Calculate Dividend
btncalc |
Calculate Dividend helps retrieve the dividend amount based on the selected shareholder and period. | Optional |
Total Dividend Distributed
dividendvalue |
Total Dividend Distributed is the dividend amount paid to the shareholder. | Required |
Payment Type
paymenttype |
Payment Type shows the dividend payment method, for example cash or bank transfer. | Required |
Payment Ref.
paymentref |
Payment Ref. contains the transfer number, cash receipt, or other payment reference. | Optional |
Note
memo |
Note is used for additional remarks so the reason for the entry or data change is easy to understand. | Optional |
Created By
usercreate |
Created By is audit information filled in automatically by the application. | Optional |
Modified By
useredit |
Modified By is audit information filled in automatically by the application. | Optional |
Last Modified
updatetimestamp |
Last Modified is audit information filled in automatically by the application. | Optional |
User Checklist
Menu Location
- Equity / Overview & Transactions / Dividend Withdrawal
/form/equitydividendwithdrawal